Teaching & Learning Resource Center

Add Participants

The People list in CarmenCanvas is updated nightly with enrollment information from the Registrar's system. This update includes instructors and other instructional staff listed in the Registrar’s system. It also includes all students currently enrolled in the course. For more information, see Carmen Role Mapping.

Standard Behavior for Enrollments

As students add or drop courses through the Student Center their enrollment is reflected in the Carmen People list. Instructional staff added by the Registrar is also reflected. 

Caution

Allow 24-48 hours for changes to be reflected across both systems.

Users with the Teacher role can manually re-add dropped students or instructional staff. However, manually re-added accounts are dropped as enrollments sync with the Registrar's system. To be permanently added to a course, the user must be added officially through the Registrar's system. 

Students Withdrawn by the Registrar

Students who are dropped from their classes for non-payment of fees - which happens at the start of the third week of the term - will continue to have access to their current-term courses for the rest of the third week. After that, they will be dropped from their classes.

Withdrawn students and those who have dropped your course will still be listed in the Carmen People list but flagged as Inactive.

Add a Participant 

Anyone not associated with a course in the Registrar's system needing access to the course can be manually enrolled by the instructor using the Carmen landing page. See Roles in Carmen for more information on each role and their permissions. 

If that is not possible, the dean or department chair for the unit offering the course may send a note to carmen@osu.edu, explaining the situation and authorizing Carmen staff to manually enroll the person in the specified course.

For security, FERPA, and intellectual property reasons, Carmen staff will not enroll someone into a Carmen course without authorization from the appropriate instructor of record, dean, or department chair of the unit offering the course. 

To add a participant to a course using the Carmen landing page: 

  1. Login to carmen.osu.edu. All courses you have instructor access to display with a gear icon to the right of the course name.
  2. Click the gear icon Carmen landing page gear icon Course management functionality displays. The Add Participant option displays after a course is created.

There are two options to add your users:

  • Manually add users
  • Upload a CSV file

For both options, you can add multiple users at a time for a given role and section. Expand each option below for more information.

Manually Enroll Users
  1. Type the participant's Ohio State username (lastname.#). Select their name from the drop-down menu. 
  2. Select a role and a section title. You can include as many individuals of the same role here as needed, separating users with a comma or semicolon. When finished typing, 
  3. Click Enter or Add Users to List to add individuals to the list of users to be enrolled.
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    Image
    Add username, role, section and click Add users to list.
    This does not yet enroll the users, but displays a list of all participants to enroll.
  4. Confirm all users are listed with the appropriate role and section. Click the X to the left of the user's name to remove them from the list. Click Enroll Listed Users. A pop-up displays. 
  5. Image
    Click Enroll Listed Users button
  6. Click Confirm.
    Image
    Confirm add participants list
    When enrollment is complete, a green and white check mark displays to the left of the user's name.
    Image
    Successful additions are confirmed by a green and white check mark
Upload CSV file

To set up your CSV file, column A should include all Ohio State usernames (lastname.#). Column B should include the appropriate role for the user (e.g., student, assistant, instructor, designer, or grader). No header text is needed.

Once you have your file ready: 

  1. Under Upload File, click Choose File to upload a CSV file with the Ohio State username (lastname.#) and desired role. 
  2. Once uploaded, select the appropriate section for the users. 
    Image
    Click Choose file to upload and select the section
  3. Click Add User to the List.This does not yet enroll the users, but displays a list of all participants to enroll.
  4. Confirm all users are listed with the appropriate role and section. Click the X to the left of the user's name to remove them from the list. Click Enroll Listed Users. A pop-up displays.
    Image
    Click Enroll Listed Users button
  5. Click Confirm.
    Image
    Confirm add participants list
  6. When enrollment is complete, a check mark displays to the left of the user's name.
    Image
    Successful additions are confirmed by a green and white check mark

Remove Participants

Currently, you cannot unenroll a user using the Carmen landing page. This feature is forthcoming.

Email the eLearning Support team at carmen@osu.edu to have a user removed.