Teaching & Learning Resource Center

Manage Delegates

You can delegate the rights to edit your records to an assistant or other member of staff.

Delegates have access to copies of your email alerts and will be able to log in (using their own credentials) and 'impersonate' you to manage and edit your records and narratives.

You will need to add your delegates in two locations:

  1. In Vita for access to Narratives and Supporting Data.
  2. In Elements for access to manage records related to your Publications, Professional Activities, Teaching Activities and Grants.
UX Tip

You cannot assign someone as your delegate until they have an account in Elements.

Add Delegates

Add Delegate in Vita

Adding a delegate to Vita will grant them access to your Narratives and Supporting Data.

  1. Log-in to Vita at vita.osu.edu
  2. Click on Account Settings at the top of the page.
  3. Type the person's name or Ohio State username (lastname.#) in the search bar, and select the correct delegate user from the list that auto-populates.
  4. Click Add.
  5. The user has now been added as a delegate.
    Image
    Account Settings link in top navigation, Add Delegate search field, delegate result select option, and Add button

Remove delegates in Vita

To remove a delegate, click Remove next to their name.

Image
Remove button next to delegate name under Manage Vita Delegates
Add Delegate in Elements

Adding a delegate to Elements will grant them access to manage records related to your Publications, Professional Activities, Teaching Activities and Grants.

  1. Log-in to Vita at vita.osu.edu.
  2. Click on My Data > Elements Dashboard in the navbar or Manage My Elements Data in the shortcuts at the bottom of the screen.
  3. Click Menu.
  4. Under My Account scroll to Account Settings.
  5. Select Manage delegates.
  6. Under Manage delegates, type the person's last name.
  7. Find the correct delegate user in the drop-down box, then click Add delegate.
    Image
    Add delegate screen

Remove delegates in Elements

A list of all delegates will appear at the bottom of the Manage Delegates section. To remove a delegate click the red X button next to the delegate's name.

Image
Delegate list under Manage Delegates