Teaching and Learning Resource Center

Claim or Reject Records

Elements allows users to automatically claim publications using author identifiers such as Scopus author IDs, ResearcherIDS and ORCIDs. You can manually manage your publications by following the directions below.

Manually claim records

UX Tip

We recommend that you have either a printed copy of your dossier or CV or you have it open in a different browser window/tab as you work through claiming your publications.

Alternate paths:

  • Menu > Publications > Pending
  • Homepage > Pending publications > Select the publication type
  1. From the Elements homepage, under My Actions, click Claim Publications. This will open your pending publications list.
  2. The following are recommended filter options to expedite this claiming process:
    Pending publications tab, highlighting the filters described in the list below.
    1. For the Sort by field, select Title (A to Z)
    2. For the Results per page field, select 100
    3. Select the Compact View button so most (not all) publications display in alphabetical order
  3. Using the Title filter on the right hand sidebar, search for each publication printed on your dossier or CV. As you type the title in the filter, the corresponding publication will appear.
    Title filter field
  4. Click Claim as mine to add a record to your claimed publications list (will appear under the Mine tab).
    Claim publications button
    UX Tip

    When feasible, join duplicate records. This important step combines publication metrics from other data sources with details in manually entered records or RIV-migrated records.

Manually reject records

After you have claimed all publications on your dossier or CV, many remaining pending publications will not be yours. Quickly scroll through remaining results to verify whether you have any left to claim. If none are yours, you can reject records in bulk or individually.

Bulk reject records

Pending publications tab, highlighting the steps for bulk rejecting as described in the list below.
  1. From the pending publications list, check Select all on page to select all of the remaining records.
  2. Click Reject to bulk reject all of the selected items.

Reject records individually

Pending publications list, highlighting the steps for rejecting records individually as described in the list below.
  1. From the pending publications list, check the box next to the title of the record that you want to reject.
  2. Click Reject next to the individual listing.
Summary View of Publications

By default, you will see a compact summary of articles in your pending or claimed list. Click Detailed View to access a more detailed summary view of each publication.

The summary view of each publication includes pertinent bibliographic detail, DOI link, Publication type (e.g. Conference, Journal Article) and Reporting date(s).

If present, bibliometric data for the publication is displayed in the summary tab:

Detailed View button under Mine tab


Summary - Includes Bibliographic Information, Journal Rankings, Citations, Altmetrics

Publication bibliographic Information, Journal Rankings, Citations, and Altmetrics rating under Summary tab

Note: The Altmetric score reflects the online attention that a publication has received.

Organization users- List of (institution) users associated with the publication.

List of associated users under Organization Users tab


History - Log of all changes and notes made to the publication.

Log of changes under History tab with Add a Note field


Data sources - Lists the records that exist for the publication. A data source is the place from which data about that publication was drawn. This might include an online database, a previous faculty information system, or manual entry.

List of records under Data Sources tab


Links - Details of users and elements (like funding sources) linked to the publication.
Once a publication has been claimed, the following actions are available from the summary view:

List of users linked to publication under Links tab with Add a New Link and Add a New User Relationship buttons
Full Detail View of Publications

The full detail view of a publication contains the full bibliographic detail.

Access this view by selecting View full details icon in the summary view, or by clicking the title of a publication wherever it is found in Elements.

From here you can add a manual record to the publication and relate other elements to the publication.

The components of the full detail view of a publication include:

Summary - A summary of the publications bibliographic and bibliometric details.

Authors, Labels, Journal Rankings, Citations, and Altmetrics rating under Journal Article summary


Data Source - The full bibliographic detail by source.

Full data source view including Authors, Additional author information, Title, Journal, Publication data, DOI, Language, Author URL, Abstract, eISSN, Article Type, Country, Status, and PII


Links - Details of users and elements linked to the publication.

User name link and Edit link under Links to users and other Elements


Affiliations - A map showing the address distribution for affiliated authors.

World map with United States highlighted under Affiliations


  • Favorites - Marking something as a Favorite improves the visibility of the article in your Elements profile.
  • Workspace - Add items to your workspace to remove duplicates or to join or split records.

Reporting Date - The dates set against the publication for reporting purposes (publication date).

History - A log of changes and manually added notes made to the publication.

Mark as Favorite and Add to Workspace links under Actions box, Reporting Date box, and log notes under History box with Add a Note field

After you have claimed/rejected your publications, your next step is to select a preferred data source for each publication.