Teaching & Learning Resource Center

Update Elements Search Settings

Elements harvests citation information and provides forms for manually entering additional information required in the P&T dossier.

There are several search settings to refine before running your search in Elements. The more detailed your search settings, the more accurately Elements will be able to harvest your citations.

Caution

A full search of all citations can take up to 7 days after you update your search settings.

Search Settings to refine include:

  • Name Variants
  • Start Date
  • Database or Author Identifiers
UX Tip

Additional search terms are restrictive. If you add Keywords or Journals, then Elements will only retrieve articles that include those keywords or published in those journals.

Name Variants

By default, Elements searches for your Lastname, First Initial. You will want to add additional name variants if you have ever published under another name or if you have a very common name.

  1. Navigate to vita.osu.edu.
  2. Click on the Curate Elements Data link on the homepage. You may be required to sign in with your lastname.# and your university password.
  3. Click Menu.
  4. Click the Search Settings link located under Publications.
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    Search settings link under Publications in the Manage menu
  5. In the Name variants text box, type the new name variant.
  6. Click on the add button to add to the list. Add one variant at a time.
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    Plus sign Add button located next to the Name variants text field
  7. Click Save
  8. The list of your name variants will appear below the empty text box. To remove a variant click the red remove button.
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    List of names appearing below the Name variant text box
  9. Scroll to the bottom of the screen and click Save.
Database or Author ID

If you have an online database ID you can add that to your Elements profile. By adding an online database ID to your profile, your Elements search will return only your publications.

The following databases offer the option of entering author identifiers that will automatically retrieve documents tagged by the database provider:

  • arXiv
  • Scopus
  • SSRN
  • Web of Science
Caution

ORCID is currently unavailable. We are working with the vendor to provide this functionality.

For ArXiv, Scopus and SSRN, the identifier can be found by searching for the author in the user interface. Web of Science uses an identifier called ResearchID and can sometimes be found in Web of Science records, but a more reliable source is the Research ID website.

You can add multiple database IDs if you have them, follow the process below for each database ID.

Some databases will assign an author multiple author identifiers. For more information about locating author identifiers see: Locate a Scopus ID, Locate a Researcher ID, or contact a librarian.

  1. From within Elements, click Menu.
  2. Click the Search Settings link located under Publications.
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    Search settings link under Publications in the Manage menu
  3. Scroll down to the Source-specific search terms section.
  4. Select the appropriate database, click on the plus symbol next to the database name.
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    Plus symbol icon located next to database name under the source-specific sear terms section
  5. Add the appropriate author ID.

You will need to claim the publications found using this method for them to appear in your publications list.

For Scopus, SSRN, and Web of Science, there is an additional verification process where you will be presented with an abbreviated list of recent publications for your review.

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Example of Scopus author identifier with Verify button

If you click the Verify button and confirm the publications, all the documents in that database that have been tagged with your identifier will be harvested and placed in the Accepted folder rather than the Pending folder.

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Example of Scopus Author Verification window with Confirm button
Start Date

You might consider adding the date you began publishing. We recommend adding the year you began publishing if you have a common name.

  1. From within Elements, click Menu.
  2. Click the Search Settings link located under Publications.
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    Search settings link under Publications in the Manage menu
  3. In the Start date text box, type in the date you began publishing.
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    Start date text box field
  4. Click Save.

Once you have updated all your settings, be sure to Save then click Run My Search.