CarmenZoom Reports

CarmenZoom allows you to run various reports for both meetings and webinars that provide information about meeting participants, registration information, polling, and more.

Meeting Reports

Hosts of CarmenZoom meetings have options for viewing reports to see a list of meeting participants, registration, and polling results. 

As the meeting host, you will have two reports to choose from:

Usage which allows you to:
- View meetings
- Generate a list of participants
- View meeting duration
Meeting which allows you to:
- View registration reports and poll reports for meetings

Meeting reports are automatically deleted 30 days after the scheduled date. This is also when the meeting is removed from the Previous Meetings page in the web portal.

If you delete a meeting from your Meetings list in the web portal, you cannot generate reports for that meeting. You can still download any reports you generated before deleting the meeting.

You should generate meeting reports after your meeting has ended. If you generated a report before starting the meeting, you should re-generate the report to obtain the data collected during the meeting.

Attendance and Participation in Online Class Meetings

If you are using synchronous Zoom meetings, you can access meeting reports to review student’s attendance. For fully online Distance Learning classes, though, instructors are encouraged to include at least one academic-related activity each week beyond simply logging in to a Zoom meeting. Identifying a student's last date of participation is an element of federal financial aid rules. Learn more about attendance in online classes.

Participants List

The usage report allows you to view information on meeting participants including:

Name (Original Name) is the name of the participant
User Email is the email the participant used to access Zoom
Join Time is the time the participant joined the Zoom meeting
Leave Time is the time the participant left the Zoom meeting
Duration (minutes) is the length of time in minutes the participant was in the meeting

To run the usage report:

Click Reports.

Select Usage.

This generates a report with the following information:

When the meeting was created (Creation Time)
When the meeting started (Start Time) and ended (End Time)
How long the meeting lasted in minutes (Duration)
Number of participants (Participants)

To locate a meeting you can search by Time Range or by Meeting ID by selecting from the dropdown menu.
To get a more detailed view of the participants, click on the number underneath Participants.

A pop-up will appear with information on the meeting participants including:

Name
User Email
Join Time
Leave Time
Duration

Users may be duplicated in the list if they left and reentered the Zoom meeting several times. If you want to see a list of unique users, then check the Show unique users box on the top left. This collapses users who have duplicate entries into one entry with their meeting duration minutes summed together.

Detailed view of participant information

Click Export to create a list of participants in Excel.

Polling Report

The polling report contains the following information of participants that answered a poll question:

Username and email address
Date and time they submitted their answer
The poll question and the participant's answered

If a poll is relaunched in a meeting, the poll report will only display the last poll occurrence. If you know you will need to launch the same poll twice and want both sets of data, consider creating a second poll with the same questions as the original to avoid relaunching. 

To generate a poll report:

Click Reports.
Click Meeting.
To locate a meeting you can search by Time Range or by Meeting ID by selecting from the dropdown menu.
For the Report Type, click Poll Report.

Next to the Meeting ID of the desired meeting, click Generate. You can also use the checkboxes to the left to select multiple meetings then click Generate at the top.

Once the report finishes generating, click Download and which saves the poll report as an Excel spreadsheet on your device.

Registration Report

The registration report contains by default the following information of registered participants:

First and last name 
Email address 
Date and time of registration
Approval status

To run the registration report:

Click Reports.

Click Meeting.
To locate a meeting you can search by Time Range or by Meeting ID by selecting from the dropdown menu.
For the Report Type, select Registration Report.
Next to the Meeting ID of the desired meeting, click Generate. You can also use the checkboxes to select multiple meeting then click Generate at the top.

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Select the Registration Type: All Registrants, Approved Registrants, or Denied Registrants .
Click Continue.
Once the report finishes generating, click Download which saves the poll report as an Excel spreadsheet on your device.
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Viewing Reports in Carmen

If you are using the CarmenCanvas integration with Zoom, you can view reports of participants and polling by clicking Zoom from the course navigation then going to Previous Meetings and clicking on Reports. Learn more about the CarmenCanvas and Zoom integration.  

Webinar Reports

If you have been granted a webinar license, you can access the Webinar report option which allows you to search for registration, attendee, performance, Q&A, and poll reports for webinars.

Select the type of report you need, search by date range to locate the webinar and then generate the report.

Learn more about the difference between a Zoom meeting and a webinar.

CarmenZoom Reports

Meeting Reports

Webinar Reports

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