Ohio State is in the process of revising websites and program materials to accurately reflect compliance with the law. While this work occurs, language referencing protected class status or other activities prohibited by Ohio Senate Bill 1 may still appear in some places. However, all programs and activities are being administered in compliance with federal and state law.

Teaching and Learning Resource Center

Academic Misconduct: Gathering Results for COAM

As part of the process of submitting a case to the Committee on Academic Misconduct (COAM), you may need to assemble evidence of student activity in CarmenCanvas to support your allegation. The steps below explain how to find various kinds of evidence in Carmen and prepare it for submission.  

Student Educational Records and Data Security

Information that you pull from Carmen is protected by the Family Educational Rights and Privacy Act (FERPA). Student educational records are considered to be private S3 data, so they should not be downloaded or stored on personal devices.  

When you use university-provided equipment and recommended processes, the data will be properly encrypted throughout the process. We recommend creating a specific folder on your university-supplied computer to store the evidence as you download it. Once the COAM case has concluded, delete your downloaded copies. 

Course Information

Announcements

Open the announcement you want to include as evidence and use your browser’s PrintPage function to create a PDF file.  

  1. For most browsers, you can use the keyboard shortcut Ctrl+P or Command+P to activate the Print function. For many browsers, you can also right-click or control-click to call up the context menu and then select Print.
  2. Change the print method or destination to Save to PDF. Note that “Save to PDF” creates a more accessible file than “Print to PDF.”
  3. Save the file to your prepared location. 
Course Access Report 

The Access Report provides a list of how many times a student has visited components of your course and the date of their last visit.  It is not a comprehensive statement of student activity, but it provides some insight. 

  1. Go to People or to Grades. 

    People and Grades Buttons

  1. Click on the student’s name. 

    Student Name in people menu

  1. Click their name again in the flyout window on the right side of the screen.

    Student name in flyout menu

  1. Select Access Report from the More About This User list to the right-hand side of the screen. 

    Access Report Button
  1. Use your browser’s PrintPage function to create a PDF file for the Access Report.
    1. For most browsers, you can use the keyboard shortcut Ctrl+P or Command+P to activate the print function. For many browsers, you can also right-click or control-click to call up the context menu and then select Print.
    2. Change the print method or destination to Save to PDF. Note that “Save to PDF” creates a more accessible file than “Print to PDF.”
    3. Save the file to your prepared location. 
Syllabus

You may need to submit a copy of your course syllabus as it was delivered to students. If there were any changes to the content of the syllabus as announced via Carmen Announcements or Carmen Message, you may need to include those changes as well (see next section).  

If your syllabus is a file you uploaded to Carmen, simply download the file from wherever you posted it. You can also download the syllabus file from the Files button (in the navigation bar on the left). 

If your syllabus is in text form, whether on the Syllabus tab or on a Page within a Module:

  1. Use your browser’s PrintPage function to create a PDF file.
    1. For most browsers, you can use the keyboard shortcut Ctrl+P or Command+P to activate the Print function. For many browsers, you can also right-click or control-click to call up the context menu and then select Print.
  2. Change the print method or destination to Save to PDF. Note that “Save to PDF” creates a more accessible file than “Print to PDF.”
  3. Save the file to your prepared location. 

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